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AED 6,500

Filipina Professional looking for Admin/HR or Event Coordinator post

  • First Name: Sharon Jane
  • Last Name: Dela Cruz
  • City: Dubai
  • Country: United Arab Emirates
  • Phone No: 0526451875
  • Education: Bachelor in Advertising & Public Relations
  • Field of Study: Advertising/PR
  • College or University: Polytechnic University of the Philippines
  • Job Title: Admin/HR Secretary
  • Listed: September 6, 2015 9:34 am
  • Expires: This ad has expired

Work Experience

BRIGHT STEPS Sept 2014 – up to present
HR/Administrative Secretary/Event Coordinator
Blue Bay Tower, Business Bay, Dubai, PO Box 128941

Role and Responsibilities:

• Directly report and act as the PA of the Managing Director
• Perform a wide variety of confidential, sensitive & highly responsible office administrative duties and implement guidance for the company and staff.
• Handles PRO duties such as processing of visa, labour and immigration documentation.
• Coordinate, make and confirm staffs travel arrangements & accommodations.
• Maintain accurate and up-to-date offices files, records which includes calendar of activities, meetings, and various projects/events details.
• Handling all aspects of event management, such as procuring rates, negotiating with suppliers and vendors, and handling all logistical requirements
• Handles employee’s timesheet, process payroll records, handles petty cash and supplier’s cheque payment.
• Develop, prepare, and monitor accounts, files for current and accurate information including other specialized or technical documents processed.
• Ability to prioritize, handle multiple tasks and meet target deadlines with minimum supervision.
• Perform related duties as required.

THE EVENT COMPANY May 2010 – May 2013
Admin / Event Executive
Al Quoz 3, Dubai, United Arab Emirates, P.O. Box 24459

Role and Responsibilities:

• Directly report to Managing Director
• Deals with key accounts such as BlackBerry, HSBC, Walt Disney, Toyota, Ikea to name a few.
• Handles event from A to Z (initial briefing, planning, venue research, preparation, execution, actual event)
• Frequently assigned to handle events outside the country, like Qatar, Kuwait and Egypt.
• Prepares and submit PowerPoint presentation for potential client.
• Acts as the main person in terms of dealing with various 5 star hotel, mall event venue, and exhibition spaces etc.
• Negotiate and deal with all suppliers for the company and for an event.
• Overall in-charge for promoters/hostesses/models, from recruiting, casting, final interview and supervision of an actual project
• Prepares cost estimate, invoices, LPO and signed contract.
• Manages flight and hotel booking for the team/staff.
• Handles petty cash, promoters timesheet and suppliers cheque payment.
• Organize and maintain up-to-date admin/event files for retrieving and filing.
• Ability to prioritize, handle multiple tasks and maintain strict deadlines with minimum supervision.

PHOTO TECHNICS STUDIO July 2007 – April 2010
Admin / Model Booker/Coordinator
Al Quoz 3, Dubai, United Arab Emirates. P.O. Box 24284

Role and Responsibilities:
• Directly report to the Operations Manager
• Front liner
• Acts as the main person between client and talent/model.
• Handle enquiries, identifies, recommends and negotiates to potential clients
• Implement guidelines. Provide verbal and written communication per project
• Organize and maintain up-to-date department files for retrieving and filing
• Ability to prioritize, handle multiple tasks and maintain strict deadlines
• Monitor and follow-up proposals, negotiations and on-going projects
• Ensures accurate and comprehensive report at all times.
• Handles petty cash, receipt and payment voucher
• Prepares quotation, invoice, documentations and over-all in charge of all admin files.
• Constant scouting of new talent/model and building a good client base

Traffic Manager (Creative Department)
Boutique Office # 13, near Knowledge Village, Dubai Media City
Dubai U.A.E., P.O. Box 502413

Role and Responsibilities:

• Directly report to the Creative Director
• Acts as the main person between Client Services (CS) and Creative Department
• Ensures completeness of details and requirements of every creative brief from CS
• Ensures timely, accurate and complete job order fulfillment
• Makes daily report for the CEO and for the Creative Director
• Monitor and follow-up creative jobs from artist to CS.
• Recommend and suggest ideas for the projects
• Maintains an active and updated creative files for retrieving and for filing


I would like to express my interest to be part of your reputable company. I have 9 remarkable years working in Dubai. I would love to continue my career with your company and am confident that I would be a beneficial addition to your team.

To further acquaint you with the specifics of my background I am enclosing my comprehensive curriculum vitae for your reference. Currently, under the visa sponsorship of my husband.

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Listing ID: 82955ec0891685dc

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