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AED 6,500

Import/Export

  • First Name: Smitha
  • Last Name: S
  • Country: United Arab Emirates
  • Phone No: +971509034870
  • Education: B.com (M.com completed)
  • Field of Study: Commerce
  • College or University: Kerala University
  • Time Period: 2001-2004
  • Job Title: Sr,Exe Operations Document Control,Co-ordinationand Customer Service
  • Listed: August 23, 2015 6:55 pm
  • Expires: This ad has expired

Work Experience

SMITHA SHIJU +971-509034870

smithazacharia3@gmail.com

Shipping, Freight Forwarding Operations & Documentations Professional

Total 6 yrs UAE experience in Shipping & Freight forwarding industry and been working with major firms Blue bell shipping Services LLC, African sail sea cargo Services LLC & Far Way Shipping Services LLC for the past 6 years in Middle East.

Brief About my Experience
1) Shipping Operations

2) Co-ordination with Dubai Customs for e-Clearance & Document control.

3) D.O Counter handling

4) To understand customer requirements, provide excellent service and facilitate growth in existing & new accounts.

Handling petty cash
End of the month reconciliation of transaction with Dubai Customs.
Collect Invoices and verification done for the customers.
Issue of Cheque for D.O and other payments
Follow-up and reminder for pending payments with customers
Daily handling of cash & invoices submission to the Sr. Manager Accounts,
Coordinate and forward office utilities’ bills & invoices to the accounts department COB

Objective:

Desire challenging career in a professionally managed, progressive concern in the field of information System to utilize my quality driven professional ethic, result oriented personality, creative problem solving skills while exploring growth opportunities in the Shipping & Freight Forwarding Industry

Professional Summary

Total Experience

6+ yrs

Relevant Experience

6+ yrs

Shipping & Freight forwarding

Far way Shipping Services LLC, Dubai, UAE

OCT 2013 to December 2014

Location

Dubai, UAE

Designation

Sr. Operations & Documentations coordinator

Reporting to

Manager

African Sail Sea Cargo LLC

OCT 2012 to JAN 2013

Location

Dubai, UAE

Designation

Sr. Operations & Documentations

Reporting to

Manager

Blue Bell Shipping LLC

Nov 2006 to Jan 2011

Location

Dubai, UAE

Designation

Sr. Exe – Operations, Documentation &

Co-ordination

Reporting to

Manager

Far way Shipping Services LLC, Dubai, UAE

OPERATIONS: Delivery Order Handling

•Verify and print all emails from agent for import job

•Verify the ETA and Rotation number

•Open import job to Flairsoft

•Entry the DO charges accordingly (depending on the shipping line charges and OF for those who need to be collected with OF)

•Confirm OF rate from sales team

•Make a Credit Note for jobs with OF

•Prepare NOC letters to shipping line

•Verify shipping line charges once received receipt. Follow up any discrepancy

•Coordinate and follow-up 14days free time to the shipping line and/or china agent and other concerns regarding the shipments

• Issue DO to the consignee from time to time

•Answer phone calls and consignee inquiries regarding shipment

•Update the ETA in the Flairsoft and send Arrival Notice for consignees with OF and consignees with special attention

• Entry Manifest file

• Upload Manifest file to Dubai Trade

• Once NOC is ready link the NOC

• Issue DO to the Consignees (check consignee code, BL stamp etc)

• Issue invoice and receipt to the consignee

• Remark NOC validity date to job folder

• Handle the cash

• Submit daily summary of DO cash/cheque collections

• Update excel file and notebook

Export and Import shipments

•Coordinate rate from Shipping lines

•Book export shipments

•Secure all documentations required are complete (Bill draft, payment, ED, etc)

•Sending Load list to the shipping Lines

•Sending Bill of lading details, confirming and collection of the same

•Regular follow ups

•Performing documentation thru e-mirsal and e-clearance and timely submission of the same with the customs

African Sail Sea Cargo LLC, Dubai, UAE

OPERATIONS

•Arranging B/L instructions from the clients, after receiving the instruction forwarding the same to the shipping lines. After receiving the B/L drafts forwarding the same to the concern person for approval. After getting the approval printing/arranging the original B/L’s.

•Processing and Arranging the Original B/L’s within just 3 working days

•Preparing all documents, before cut off time.

•On line cargo clearing through E-MIRSAL

•Sending Load list and B/L instruction to shipping line

•Preparation of CDR & DPC statement at the month end

•Co-ordination with accounts department for the issuance of invoices for customers

•Sending Telex release to our agents.

•Arranging day to day transportation to meet our daily needs of our Customers

•Arranging releases through online booking system and Standard booking format manually as well, from various shipping lines.

•Arranging D.O’s from Shipping lines

•Ensuring all containers to be inside port, within the restricted time allotted by the Port authorities & Shipping line as well.

•Making necessary arrangements for on-boarding containers in terms of load list/ documentation.

•Preparing cargo manifest.

•Follow up by way of tracking vessel schedule, so as to deliver the cargo on time

•Online passing Export Declaration through E- MIRSAL

•Handling and arranging Cash, cheques for Import clearance

•Making necessary plan to offload the containers under D/O validity period

•Coordinating with Agents and Passing Export Declaration on time

•Issue invoice and receipt to the consignee

• Remark NOC validity date to job folder

• Handle the cash

• Update excel file and notebook

Blue Bell Shipping LLC, Dubai, UAE

•To understand customer requirements, provide excellent service and facilitate growth in existing & new accounts.

•Handling petty cash

•End of the month reconciliation of transaction with Dubai Customs.

•Collect Invoices and verification done for the customers.

•Issue of Cheque for D.O and other payments

•Follow-up and reminder for pending payments with customers.

•Daily handling of cash & invoices submission to the Sr. Manager Accounts, COB

•Answer busy switchboard and divert calls to the correct staff members

•Receive deliveries from couriers and ensure that they are delivered to the appropriate

Person

•Coordinate and forward office utilities’ bills and invoices to the accounts department

•Co-ordinate and order of all general office stationery including requests for printer toners

Sea Import

•Liaison with Shipping Lines for the vessel arrival & obtain charges related to a job. Arrange collection of documents from various customers.

•Job Registration into the system.

•Arrange for cash/cheque payable to shipping lines through finance team.

•Collection of Delivery Order from various shipping lines.

•Sending cargo-arrival-notification to customers followed by reminder notifications on the same for those pending customers.

•Arrange for customs clearance formalities within operations team, co-ordinate with transport companies for cargo delivery.

•Scanning of processed bill of entries to customers & arrange DP world payments on the port charges.

•Job invoicing (checklist includes quote agreement copies, payment terms agreement & job costing evaluation) & finally pass the file to accounts department for file closing.

•Sending Load list to the shipping Lines, Passing Export Declaration

•Sending Bill of lading details, confirming and collection of the same

•Regular follow ups.

Sea Export

•Liaison with shipping lines for the best export rates & follow up for container release/acceptance pertaining to a job.

•Job registration into the system.

•Co-ordinate with transport companies for the export container placement.

•Co-ordinate with customer for the Export Invoice, Packing list & bill of lading instructions/draft approval process & also liaise with shipping line for the final bill of lading.

•Process with customs towards export declaration, customs inspection, etc.

•Scanning of processed export bills to customers & arrange DP World payments on the port charges.

• Job invoicing (check list includes quote agreement copies, payment terms agreement & job costing evaluation) & finally pass the file to accounts department for file closing

Export Sea /Air freight : Duties and Responsibilities

•Overall co-ordination of export formalities With Client, Shipping lines, Transporters, Custom and Port Authorities

•Obtaining rate from shipping line & sending quotations with the assistance of Sr. Manager-Operations.

•Follow ups for the booking, arranging transport and preparations of export documents

•Follow up of exits if any, up to collection of bill of lading

•Follow ups of payment to Shipping lines, Transporters and Custom and Ports authority

Import Sea / Air freight : Duties and Responsibilities

•Overall co-ordination of export formalities With Client, Shipping lines, Transporters and Custom and Port Authorities

•Obtaining rate from shipping line & sending quotations with the assistance of Sr. Manager-Operations.

•Follow ups for the booking, arranging transport and preparations of export documents Thru e-clearance

•Follow ups of payment to Shipping lines, Transporters and Custom and Ports authority

•Attending customer queries for imports

•Follow ups for the confirmation

•Getting updates on shipment status and providing the same to the client & Intimation of arrival

•Collection of delivery order and hand over to the importer upon receipt of bill of lading with proper endorsements

•Issuance of switch bill of lading for cross trade shipments

•Awareness of free zone documentation

•Invoicing and ensure collection of payment according to rules and regulation of the organization

•Co-ordination with accounts department for transfer of payments to overseas agents / Shipping lines

Import & Export Clearance

•Handling of import, re-export shipments and transshipment Collection of import documents

•Ensure all documents in order and processing of clearance in time and according to customers schedule

•Performing documentation thru e-mirsal and e-clearance and timely submission of the same with the customs

•Arranging delivery in time, Invoicing and follow ups of payments

•Regular follow ups & Accepting cargo Bookings

•Arranging release of containers, Transportation and acceptance of the same to the port

•Sending Load list to the shipping Lines, Passing Export Declaration

•Sending Bill of lading details, confirming and collection of the same

•Preparing Invoices

Additional Activities

•Co-coordinating with finance team for the account related activities

•Helping accounts department for the clearance.

Educational Qualifications

Graduated in Bachelor of Commerce from Kerala University, Kerala, India in the Year 2004.

Post-Graduation in M.Com.

Technical Qualifications

•Operating knowledge in Microsoft Word & Excel. Well versed in usage of E-mail & Internet.

•Completed O' Level course of 'Doeacc' Ministry of communication and Information technology Government of India.

•Have completed the secretarial training course certificate from Nadia Training Institute, Dubai, UAE.

Personal Information

Date of Birth : 1982

Gender : Female

Marital Status : Married

Nationality : Indian

Religion : Christian

Driving license : YES - Dubai RTA UAE

Languages Known : English, Hindi & Malayalam

Visa Status : Residence Visa (dependant Visa)

Strengths

Good Communication Skills, Good in Public relations, Exception handling & Efficient in all group Activities.

Personal Traits

Hard working, punctual, Transparent in Nature.

Declaration

I hereby declare that the above mentioned details are true in the best of my knowledge and belief

Place : Dubai

Description

Dear Sir/Madam,

Pleasure to know about the Job openings in your esteemed Organization. Please find the attached resume for your reference

Brief About my Experience

I was working with a Well Known firm in Dubai as Sr. Executive-
Documentations, Operations, Customer service & Co-ordination since 2006.

Total UAE Exp: 6 years
Current Location: Dubai, UAE
I have strong knowledge & experience in

1.Shipping Operations
2.Co-ordination with Dubai Customs for e-Clearance, Customer service, Dnata & Document control
3.To understand customer requirements, provide excellent service and facilitate growth in existing & new accounts.
4.Handling petty cash
5.End of the month reconciliation of transaction with Dubai Customs.
6.Collect Invoices and verification done for the customers Issue of Cheque for D.O and other payments.
7.Follow-up and remainder for pending payments with customers
8.Daily handling of cash & invoices submission to the Sr. Manager Accounts,
9.Coordinate and forward office utilities’ bills and invoices to the accounts department COB

Having overall 6 years of experience in Shipping & Freight Forwarding with thorough knowledge of E-Clearance, Passing, Documentations Customer Service and Co-ordination.

————————-
Thanks & Regards

Smitha Shiju
Mob: 050-9034870

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Listing ID: 46255da16de58ca6

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