- First Name: Genalyn
- Last Name: Nalayog
- City: Dubai UAE
- Country: Philippines
- Phone No: 0564067713
- Education: Bachelor of Arts
- Field of Study: Mass Communication
- College or University: San Sebastial College Recolletos Manila
- Job Title: Admin cum Receptionist
- Listed: August 19, 2015 6:39 am
- Expires: This ad has expired
Executive Assistant Function
• Support to the president and undertakes variety of tasks and responsibilities related to the management day to day operations of the company.
• Make sure that President’s time is conserved by organizing all required activities and task efficiently.
• Coordinating with all levels of internal management staff and external parties for the completion of special projects and assignments.
• Organize and coordinate meetings, conferences and travel arrangements (Hotel and ticket Reservation).
• Prepare Brief and assist the president on all internal and external meeting.
• Received, screen and take down incoming telephone / fax message for the president.
• Whenever appropriate, promptly advise and relay incoming telephone / fax message received to appropriate department heads / employee.
• Answer questions and meetings request direct to the president.
• Welcome visitor including clients, vendors, courier and other external parties, promptly advise the president of guests/visitors.
• Checking the company emails from time to time and promptly directing the rest to the concerned persons.
• Auditing and purchasing office and pantry supplies
• Manages office supplies.
• Posting ad’s in Dubizzle and maintain the property List Records.
• Keep Commercial / Residential list up-to-date
• Get paperwork ready for lease signings and more
• Prepare and compose correspondences, memos, contracts and other administrative documents as directed by the president.
• Organized, updating file correspondences, documents, title deeds, tenancy contracts, reports and other information for easy retrieval.
• Ensure the safety and security of all the records and correspondences and systematic updates of business contracts and directory.
• Coordinating with sales and project management department regarding admin matters.
• Ensure knowledge of staff movements in and out of organization.
Five years of work experience in administration ready to join.
My number of years of work experience will definitely be of plus factor for me because I have been exposed to office workers. Supervision may not be necessary for I know the nature of office work. If there would be any new things that would mean for me to learn, I am more than willing to learn.