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AED 5,000

Office Secretary

  • First Name: Farveez
  • Last Name: Mullapurath
  • City: Abu Dhabi
  • Country: United Arab Emirates
  • Phone No: 0565920664
  • Education: Bcom
  • Field of Study: Commerce
  • College or University: Shobhit University
  • Time Period: 2011-2014
  • Job Title: Secretary/Administrator
  • Listed: August 23, 2015 2:00 pm
  • Expires: This ad has expired
Mr.Farveez Mullapurath

Work Experience

Mr. Farveez Mullapurath
Abu Dhabi- U.A.E
Email : farveez007@gmail.com
UAE Mobile :0565920664


 Total 10 years of gulf experience in Office Administrator/Secretary, Visa Team/HR-Coordinator, Document controller, Team Assistant .Account Assistant, Data Entry Operator ,Stock Controller.
 7 years work experience with SIEMENS AG and SIEMENS LLC -Abu Dhabi (U.A.E) as a Office Secretary/Document Controller/Team Assistant.
 3 years work experience with SOMATCO-Saudi Arabia as Office Administrator/Stock Controller (Saudi Overseas Marketing And Trading Company-Riyadh-KSA)
 Experience in follow up visa passport activities /Administrative support /Apply New-Renewal of CNIA Gate pass/Emirates ID/NOC letters with Siemens LLC Visa Team PRO/HR- Abu Dhabi-UAE.
 Undertake various functions related to document control, Receives and registers Client provided documents, document archiving, sorting, filing, managing Databases, document imaging, Creating Reports and maintenance of document register.
 Worked as Stock Controller Using SIMS inventory software (Somatco Inventory Management System).
 Expert skills in MS Outlook, Word, Excel, PowerPoint, IBM Lotus Notes & MAXIMO.
 Job Experience with IT Administrator.
 Good knowledge of using latest office equipment’s, scanning.
 Experience in Ms Office and Software Programming Environment (Advanced Excel, Word, Power point, MS Outlook, Microsoft SQL Server, Visual Basic) .
 Experience in Networking and Computer Hardware (Windows Server 2003 R2,Trouble Shooting, Assembling, Installation).
 Hands on experience in Computerized Accounting System and Normal commercial/Financial Terminology (Tally ERP 9, Quikbooks)
 Web Application GUI designing skills and knowledge of latest graphical tools.
 Able to speak English, Arabic, and Hindi fluently.
 Valid UAE Driving License: Place of Issue- Abu Dhabi (September-2013).


1, Duration : From July 2010- December 2014
Designation : Office Secretary/Document Controller/Team Assistant
Company Name : SIEMENS AG Al- Shuweihat S2, S3 IWPP Power project office- Siemens LLC, 4th floor, Masdar City-Abu Dhabi-UAE.

Duties and Responsibilities:
 Provide administrative and clerical support.
 Processing of Drawings, Manuals for PMGM.
 Documents Transmittal sheet(DTS) receive & distribute to TRANSCO, PB Power, SAPCO and Fichtner .
 Forward Documents Transmittal sheet with Comments to Project Manager.
 Maintaining a tracking facility to enable documents to be updated easily.
 Register data, Scanning in all relevant new documents.
 Checking despatch documents are accurate.
 Presentation and filing of documents and drawings.
 Responsible for maintaining hard copy & Soft copy information.
 Ensure that the latest revision and approval status of drawings is kept updated continuously.
 Issuing and distributing controlled copies of information.
 Maintaining Lotus Notes Correspondence entry. Data entry jobs as well.
 Answering telephone calls, arranging appointments, taking messages, typing and word processing, Prepare Reports, filing, managing databases, supervising junior staff, handling correspondence.
 Site IT Admin Assistant
 Arrangement of air ticket booking, Airport Pick up for Visitors.
 Hotel Bookings for Visitors.
 Maintaining Meeting Room Schedule, Meeting minutes preparation .
 Co-ordination Courier Services (DHL, Fed-Ex, UPS .etc.)
 Office Material and Consumables Stock.
 Handing out of Etisalat telephone bills and SIM Cards
 Prepare of Employees Attendance list, Timesheets, Salary certificates and follow up.
 Updating database Management employee data and personal files.
 Follow up Residence Visa Cancelation & Processing activities with Siemens LLC-PRO-Visa Team-Abu Dhabi, HR Department coordination, Exit formalities.
 Coordinating appointments for medicals & Emirates ID scanning.
 Preparing CNIA Gate Pass Application & Renewal (Oil field gate pass) with Siemens LLC Visa Team-Abu Dhabi.
 Give answers to all out sides HR related calls on their queries and also give satisfactory answer
 Collecting and forwarding of Visa application documents.
2, Duration : From April 2009-To June 2010
Designation : Office Secretary /Account Assistant
Company Name : SIEMENS AG, AL-Aweer- H2 Power Plant Project, Dubai -UAE.

Duties and Responsibilities:
 Assisting the administrative activities.
 Payment of Invoices and Cash Vouchers
 Verification and approval of Site Bank and Cash Voucher
 Overlooking Site Inventory
 Type Correspondences with IBM Lotus Notes.
 Send, forward and document outgoing and incoming faxes.
 Administrate keys, inventory + telephone list.
 Fill short orders accordingly and submit for signature.
 Evaluate time cards & time sheets.
 Arrangement of air ticket booking.
 Handling drivers & site co-ordinates.
 Coordination with document controller to receive & distribute
 Day-to-day Accounting and Maintaining Cash book.
 Preparing quotations, LPO and Invoices.
 Answer the customer calls and Emails.

3, Duration : From May 2007 –To Dec 2008
Designation : Document Controller/Data Entry Operator.
Company Name : SIEMENS AG, Al-Taweelaha-New B Extension Power Project –Abu Dhabi-U.A.E
Duties and Responsibilities
 Handling all type of routine office administrative works.
 Stamp and distribute incoming and outgoing faxes.
 Maintain document control registers / documents for incoming and outgoing project documents.
 Scanning, creation of CD’s and file manipulation.
 Filing, auditing and archiving of documentation to facilitate easy retrieval
 Sending of Drawing Transmittals and Submittals.
 Expedite responses to transmittals sent for review/comment
 Respond to queries regarding revision status of issued drawings / documents .
 Manage the electronic and hard copy filing of project related technical documentation.
 Distribution of Monthly Land Line and Mobile Telephone Invoices to employees.
 Data Entry Work, filing, Word Processing, Prepare Gate Passes
 Office Material and Consumables Stock.
 Attendance list.
 Telephone calls and takes accurate messages.
 Evaluate time cards & time sheets.
 Arrangement of transportation facilities to site & office.

4, Duration : From June 2003 to July 2006
Designation : Stock controller/Store/Account Assitant.
Company Name : SOMATCO, Somatco Head Office.
D Dabab Street -Riyadh-11441, P. O. Box No: 1951, K.S.A

Duties and Responsibilities
 Handling all type of routine office administrative works.
 Worked as a Store in Charge. Monitors and maintains current inventory levels
 Data Entry , Coding Purchase Entry. maintains database,
 Receives, unpacks, and delivers goods; re-stocks items as necessary; label and barcode items.
 May serve as cashier and handle cash and cash-related payments.
 Taking messages, typing and word processing, filing, managing databases
 Stock controller
 Making Invoices, Delivery Reports, Return Vouchers, Item Request. Etc.
 Stock updating by using SIMS software (Somatco Inventory Management System).
 Taking Inventory. Supporting IT Administrator.
 Filing, Managing Databases, taking Inventory.
 Assisting the administrative activities.
 Monthly, weekly and Day to Day Sales Reports.

 B.Com : (Bachelor of Commerce) Passed with First Class-INDIA.
 HSC : Passed -Two Year Higher Secondary from (Board of Examination-India).
 SSL.C : Passed -from Board Of Examination –India.

 Valid UAE Driving License: Place of Issue- Abu Dhabi-U.A.E (LC No: 2131051).

 Microsoft® Office Specialist certification(Advanced Excel).
 Certification in Hardware and Networking (Windows Server 2003 R2)- INDIA
Certification in Computerized Accounting and Manual Accounting (Tally 9 ERP, Quickbooks) .
 Certification in Executive PA Training from NADIA Training Institute- Abu Dhabi-U.A.E-2014.
 Certification in E-commerce, Web development And Web Design from NIIT-INDIA-2002.
 Certification in Application Development VB 6 using Com and MTS from NIIT-INDIA-2002.

 Microsoft Office : MS Outlook, Advanced Excel, Word, Access, PowerPoint.
 Computer Hardware and Networking-(Windows Server 2003 R2)
 Programming Languages : VB 6, Java ,C++
 Web Programming : ASP,VB/Java Scripts, front Page, Html, Xml
 Database : Ms SQL, MS Access 2000.
 Graphical Tools : Adobe Photoshop, CorelDraw, Page Maker, Adobe Flash.
 Accounting : Tally ERP 9, Quickbooks
 English: Fluent.
 Arabic: Good.
 Hindi: Fluent.
 Malayalam: Fluent.

Date of Birth : 26th April 1979
Sex : Male
Marital Status : Married
Nationality : Indian
Visa Status : Visit Visa (90 Days)

I hereby affirm that the information given above is true and correct to the best of my ability.
Farveez Yoosaf Mullapurath


Dear Sir,


I’m writing to apply for the post of Data Entry Operator in your reputable company. I am interested in this position.

I have 7 years work experience with Siemens AG and Siemens LLC- Abu Dhabi-UAE as a Office Admin/Document Controller/Data Entry Operator job, and also I have 3 years Office secretary /Stock Controller experience in SOMATCO- Riyadh Saudi Arabiya, I am highly skilled in providing administrative support to department heads, and managing everyday office tasks and expert in MS Office and Accounting softwares Tally ERP 9 +Qickbooks ,I am confident that my professional knowledge, work experience and motivation make me a suitable candidate for this job.

My CV is enclosed herewith which will provide you with further details regarding my skills and abilities.

I am BCom Graduated + 12 standard Passed and I have valid UAE Driving Licence. able to speak English, Arabic and Hindi, If you require any additional information in the interim, I can be reached at (00971)0565920664

Thank you for your time.


Mobile Number :0565920664
Email: farveez007@gmail.com
Abu Dhabi

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Listing ID: 24555d9d1d1a1d29

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