- First Name: Grace
- Last Name: Cabasac
- City: Dubai
- Country: United Arab Emirates
- Phone No: 0507068214
- Education: Bachelor
- Field of Study: Business Administration
- College or University: University of Iloilo
- Time Period: Immediately
- Job Title: Receptionist cum Secretary
- Listed: August 25, 2015 3:33 am
- Expires: This ad has expired
RECEPTIONIST cum SECRETARY
CHEM ALLOY SOLUTION DMCC
Jumeirah Lake Towers, Dubai, UAE
July 2013 – 31 July 2015
Ensures proper time management and prioritization of tasks.
Filing and managing the reports/documentation since the office opened in June 2013.
Making correspondence letter – inquiries and needed prompt reply.
Answering inquiries in person, by phone call in a timely and effective manner.
Applying phone line to du, dewa, banks, palm utilities and other office facilities.
Make payment from ENBD Smart Business and other online office transaction.
Checking DMCC portal for updates, payments and renewals.
Making monthly report, updates of task to the Managing Director.
Assisting in making travel plans, compare airfare prices and booked a flight.
Provides service for airport transfer, car servicing, mulkiya renewal, car insurance etc.
Supports administration team in organizing for internal and external meeting as advised.
Prioritizes and organizes work under minimal time and make use of resources effectively.
Petty Cash Replenishment, Monthly and Expenses Report to HR Manager.
Receiving outgoing and incoming fax and managing a booking for meeting
Notifies all staff of visitors promptly and accommodating request professionally
PURCHASING ASSISTANT / SECRETARY
MODERN BRONZE CORNER TRADING CO. LLC
Airport Road, Dubai, UAE
March 2011 – May 15, 2013 (end of contract)
Prepares Purchase Order Form for out of stock & new order items and compare to the Last Purchase.
Monitors Balance Payment Record in every Supplier.
Follow up details of Packing like Box, Plastic Bag, Oily Paper and Sticker for checking.
Making corresponding letter for the Status of Shipment, when will be finished & CBM to be noted.
Coordinating with Forwarder for the ETD and ETA of the shipment.
Coordinating with the Supplier in Arranging and Sending the Container for Shipment.
Prepares Packing List for the Warehouse upon Arrival of the Container.
Posting to the PACT System the Commercial Invoice after Confirmation in the Warehouse.
Preparing Arrival List for the Sales Executive.
PAYMENT CLERK / DATA ENCODER
MULTINET TRUST EXCHANGE, LLC
Al Owais Business Tower, Dubai, UAE
March 18, 2006 - July 14, 2009 (end of contract)
Edited Telegraphic Transfer (TT’s) from SYMEX (Systematic Money Exchange), make sure the Swift Code, Bank Name, Account or IBAN Number, and Bank Routing Number is valid and connected to DB online payment system.
Checked the attachment all the information given and other payment details.
Make sure accurate and complete Swift Code is correct & under International Banking Federation.
Final editing to DB-Direct Internet Global Cash Management online.
Uploading and final editing to REMS (Remittance Management System) going to
UBAF Hong Kong and REMS TOKYO LTD. going to UBAF Japan.
Encoded of EURO, USD and GBP to RZB ELBA5 (Electronic Banking System).
Prepared TELEX’s and issuance of customer copy thru fax and phone confirmation.
CARD COMPANY OF ILOILO, INC.
Iloilo City, Philippines
June 08, 1999 – December 18, 2005
Prepared sales invoice and delivery receipts / cash and check official receipts.
Follow-up collection of billings, prepare statement of accounts for client’s evaluation of pending unpaid accounts and quotation letter for clients particular order.
Prepared, Submit and file all Government issued documents and permits.
Logged in transaction of every clients order and maintain an efficient filling system.
Meeting deadlines for the submission of all reports, summary transaction, accounts receivables and all journal entries to the main office.
Administer inventory and handles petty cash for marketing and other expenses.
Organized monthly meetings of staff.
Assisting the accountant in preparing salary, business permits and other transaction of the company.
Prepares correspondence letter, memorandum, case reports and file it accordingly.
I am honest, hardworking, diligent and confident that my qualifications and experience will be an asset to your company.