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Resume

  • First Name: Laina
  • Last Name: Castelino
  • City: Dubai
  • Country: United Arab Emirates
  • Phone No: 0561033071
  • Zip/Postal Code: AE
  • Education: Diploma in Business Administration
  • Field of Study: Arts
  • College or University: Karnataka University
  • Time Period: Immediately
  • Job Title: Sales & Support Project Administrator
  • Listed: August 22, 2015 12:22 pm
  • Expires: This ad has expired
lai2

Work Experience

Employment Chronicle

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April’13- Jan’15Emerson Process Management April’13 – Oct’14 : Sales & Project Support Admin
Nov’14 to Jan’15 : AP Finance Admin

Job Profile – Sales & Project Support Administrator
 Organizing regional & international travel requirement including but not limited to visas, air travel, hotels, car rentals, entry permits to oil & gas facilities and such high security locations.
 Arranging visas, hotels, transfers for Emerson customers & visitors
 Arrange on-boarding requirements of new employees (i.e., visa, temp accommodation, car, etc.)
 Maintain calendar schedule of division head/s.
 Assist with the organization and logistical requirements of training courses, customer presentations, product demonstrations etc.
 Arranging shipments of demo units in and out of the Jebel Ali Facility. Assist with the ordering and distribution of technical literature to Reps & Customers.
 If required travel with the divisional team to provided assistance at Customer Presentations being held in country within the Middle East region.
 Order stationery like business cards, letter heads, etc.
 Raise LPO thru JDE / Oracle
 Maintain a log and booking schedules for meeting rooms, software CDs, etc.
 Maintain a current file of hotel corporate rates within MEA. Negotiate for best corporate rates and obtain credit facilities from hotels as required.
 Other administrative duties as assigned.
 Provide support to Operations PM functions - which includes material tracking of technical documents & drawings.
 Coordinate with clients and follow up on the documentations requirements.
 Maintains schedules for tracking purposes and report to the PMs
 Support to board meetings organization and issuance of required confidential planning files.
 Updating Organization chart through Visio software
Job Profile – AP Finance Administrator
 Cost updating in JDE
 Invoices clearing & sending to Finance
 Checking Log Reports & clearing

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

May’08 – Mar’13Momentum Engineering LLC May’08 – April’11 : Executive Secretary
(ISO 9001, 14001 & 18001) May’11 to May’12 : HR/ISO Administrator
May’12 – Mar’ 13: HR/Secretary to CHSE Manager

Job Profile – HR / ISO Administrator
 Prepare Employment Contracts, Checklist, Induction etc
 Update employee files with valid certificates, visa and passport details for crew and office
 Keep track on Crew timesheets and expenses forms before sending for approval
 Identification of all relevant documents
 Audit Program – Prepare audit plan, schedule and checklist for auditing
 Checking nonconformity reports, documents , using of logo etc
 Maintain procedures for maintaining documents and change control of documents
Job Profile – Secretary to HSE Director
 Prepare, manage correspondence, reports and documents
 Keep track on tender release online
 Liaison with internal and external contacts
 Organize and coordinate meetings, conference, travel arrangements
 Take, type and disturb minutes of meeting
 Set up and maintain filing systems
 Getting the HSE Manuals ready for tenders
Job Profile – Executive Secretary to Deputy Managing Director
 Coordinate office management activities for the Executive’s
 Research, compile, assimilate, prepare confidential and sensitive documents
 Read and screen incoming correspondence and reports; handle some matter personally and forward appropriate materials to the Executive and staff
 Compose letters in response to incoming mails
 Update Executive on status of issues before the scheduled meetings
 Prepare agenda and collect materials for meetings, speeches and conferences; take minutes and keep records of proceedings as required
 Plan and coordinate arrangements for professional conferences
 Review, and edit documents prepared for the Executive’s Signature
 Take and transcribe dictation on technical and confidential matters from the Executive
 Coordinate and facilitate the Executive’s calendar to arrange appointments, meetings and conferences and keep updating the Executive’s with their day to day schedule
 Compile and maintain records, statistical information and reports
 Establish and maintain various filing and records management systems
 Make travel arrangements; prepare itineraries; prepare &compile travel vouchers, maintain all travel records
 Applying for visa’s, making reservation at the hotel and travel arrangements for the Executive’s and guests as and when required
 Prepare Press Releases as and when required
 Prepare Reports and Memorandum
Other tasks performed

 Prepared guest lists, sending invitation & personally inviting guests for the opening of the Ruth’s Chris Steakhouse
 Maintained database for Oil Field and Maritime industry for Ruth’s Chris Restaurant
 Personally handed and organized private parties for the Executive’s
 Applying, renewing & Certification of DOHMS (Dept Of Health and Medical Services) license for the newly appointed Doctors and Technicians for Body Sculpture Esthetic Center
 Handled Front office- Receive and screen incoming calls and Welcome visitors, determine which are priority matters, alert the Executive’s accordingly, preparing quotations, LPO’s etc
 Handled around 20 people under my supervision

Sep’06 – Oct’07 Mouchel Middle East Limited,Dubai HR Administrator
(ISO 9001 : 2008)

Job Profile

 Preparing contracts, LOA and Welcome packs
 Creating Employee Files, completing the Checklist, updating training and probation database
 Processing employee’s visa (transfer, cancellation, new visa, visit visa etc)
 Updates and maintain visa, sick and annual leave records
 Maintaining staff profiles, handbooks, staff list and staff attendance
 Processing Medical cards – collecting information, photographs for employee and family
 Preparation of letters – salary certificates, salary transfer, account opening and closure, loan/overdraft, NOC for driving & alcohol license, DEWA, TV, Internet connections etc
 Opening bank accounts for the new staff and updating with the bank details in Paysoft software
 Recruitment - Setting up interviews with the candidates, sending regret and acknowledge mails to the candidates
 Informing the interview schedule to the concerned panel
 Attending to employee queries within my scope

Jan’06 – Sep’06 Technocraft Middle East LLC, Sharjah Receptionist / Secretary
(ISO 9001 : 2000)
Job Profile

 Operating EPBX board, screening of visitors
 Handling incoming, outgoing mails & Couriers, supervising filing
 Preparing quotations, PO, letters and memo
 Allocation of technicians to respective sites and coordinating for further complaints/services

Jan’01 – Nov’05 Nutech Group, India Receptionist / Office Assistant
(ISO 9001 : 2000)

 Operating EPBX board, screening of visitors, handling incoming, outgoing mails & couriers
 Handling Personal and Confidential matters like reservations, booking, appointments etc.
 Check on housekeeping, filing, maintaining postal & stationary accounts
 Filling of Demat forms, transfer forms for share transfers
 Preparing cheques, vouchers and coordinating with clients for payments and tax forms
 Allocation of technicians to respective sites and coordinating for further complaints/services
 Coordinating with transporters, contractors & engineers when the machine arrives at site

Oct’97 – Nov’00 Advance Reinforced Plastics Pvt. Ltd., India Receptionist / Office Assistant
 Operating EPBX board, screening of visitors, handling incoming, outgoing mails & couriers
 Allocation of technicians to respective sites and coordinating for further complaints/services
 Coordinating with transporters, contractors & engineers when the machine arrives at site
 Handling travel, doctors appointments etc..

Dec’96 – Sep’97 Krishna Group, India Receptionist / Office Assistant

 Operating EPBX board, screening of visitors, handling incoming, outgoing mails & couriers
Oct’95 – Nov’96 R.K. Control Instruments, India Receptionist / Office Assistant

 Operating EPBX board, screening of visitors, handling incoming, outgoing mails & couriers
 Check on Housekeeping

Aug’94 – Sep’95 V.S. Finance & Investments, India Office Assistant

 Handling incoming and outgoing mails
 Preparing cheques& vouchers and maintain petty cash, postal & stationary account
 Supervising of filling papers

Description

Dear HR Manager,

I am writing to express my interest to work with your esteemed group. I have vast experience in Secretarial, Human Resources, Office Administration, Document Controller, coordination and Supervision

I am highly proficient in experience in MS office applications, outlook, Excel, Power-point, Visio, RBS, JDE and Oracle software’s. Do possess strong public relations & influencing Skills.

I am an Indian national on dependent visa (Husband sponsor)

I have attached my resume for your kind perusal.

Thanking you for consideration and I Look forward to hearing from you soon.

Sincerely,

LainaCastelino

+971561033071

Listing ID: 97955d8698d30cfc

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